Secure Report/File Distribution

[Mjcpr]

I have a confidential report that I distribute to a few folks at work each month. In hopes of getting away from printing and delivering this report, I was trying to come up with a secure, electronic delivery method. I have converted the report to .pdf. Attaching the file to an email and sending it out has already been shot down.

I set up a secure directory on the network allowing access to only those people to whom the report is to be distributed but sending an email with the URL and having them go out and get it seems awkward.

What method do some of you use for this kind of thing at the office?

Wisenheimer comments will be promptly neg'd. :D

[Ike]

There are a few ways I can think of.

method the first:
encrypt the PDF with a password and send it by email.

method the second:
set up a web-accessible area that requires a password to get to and put it there.

[Vaevictis]

The method you're using is probably the simplest way -- mostly because it doesn't require installation of any additional software or education of users.

[Veritas]

Use Winzip to zip and encrypt the file. Then email it. You get the added bonus of a smaller file size.

[sanantoniosooner]

Let the crypt keeper do it for you.

[OKLA21FAN]

do you charge $1200 for it?

how does one get on the list? :pop:

[Mjcpr]

Use Winzip to zip and encrypt the file. Then email it. You get the added bonus of a smaller file size.

How does it get.......un-encrypted, do you have to use a password system?

[JohnnyMack]

Hire ninjas to hand deliver it and then slash the throats of the recipients once they've read the report. This will ensure the information doesn't get into the wrong hands.

[Howzit]

Armored truck.

With ninja guards.

Mute ninja guards, whut can't talk about whut they delivered.

[sanantoniosooner]

Amour Hot Dog

[Howzit]

Amour Hot Dog

Waves crashing.

Sand correspondingly granular.

Over.

[sanantoniosooner]

There's a tick in the dogs ear.

Over.

[Howzit]

Execute.

End comm.

[JohnnyMack]

Thanks for stealing my ninja idear Mr. Louganis.

[Howzit]

Pat's report security is at stake and you're worried about getting credit for an idea.

Way to be a team player. Not.

[Veritas]

How does it get.......un-encrypted, do you have to use a password system?
When they download the file to their desktop and unzip it they'll be prompted for the password.

[crawfish]

How does it get.......un-encrypted, do you have to use a password system?

Just remember to e-mail the password along with it.

[Mjcpr]

Just remember to e-mail the password along with it.

Yeah, this is why I was hoping to avoid PW solutions.

I'll probably just use the secure network location.

Thanks for the help....except Howzit, SAS and JM. Your negs are in the mail. :D

[sanantoniosooner]

Send the password.

There's nothing worse than an encrypted neg.

[Howzit]

We're here to help.

[OKC-SLC]

When they download the file to their desktop and unzip it
With the populace of this thread, I can't be the only 'heh'.

[Cam]

I'll probably just use the secure network location.
This would be the easiest option, but not the best. If your counter parts don't practice good PC security and lock their OS before leaving their work area, anybody walking buy could access the files.

IMO, the best way would be to password encrypt it and tell them what the password is.

[Vaevictis]

This would be the easiest option, but not the best. If your counter parts don't practice good PC security and lock their OS before leaving their work area, anybody walking buy could access the files.

IMO, the best way would be to password encrypt it and tell them what the password is.

... of course, the kind of people who don't practice good PC security are the ones who are just as likely to write the password on a post-it note that they attach to their monitor ;)

[OUinFLA]

just post the info on SO.
Nobody pays attention to anything you post.
And even if they do, they forget about it right away.

[Sooner_Bob]

I have a confidential report that I distribute to a few folks at work each month. In hopes of getting away from printing and delivering this report, I was trying to come up with a secure, electronic delivery method. I have converted the report to .pdf. Attaching the file to an email and sending it out has already been shot down.

I set up a secure directory on the network allowing access to only those people to whom the report is to be distributed but sending an email with the URL and having them go out and get it seems awkward.

What method do some of you use for this kind of thing at the office?

Wisenheimer comments will be promptly neg'd. :D


Do you guys use an exchange server for your email? If so, you should be able to get security/encryption certificates so you can send/receive encrypted email to everyone who also has a security/encryption certificate.

[Cam]

... of course, the kind of people who don't practice good PC security are the ones who are just as likely to write the password on a post-it note that they attach to their monitor ;)
It's sad how often you see this.

[soonerboomer93]

eh, i love changing peoples desktop background (or opening up 20 bajillion calculators for them)

i told the aggie if he doesn't lock his desktop, i'm changing him to ou wallpaper

[MextheBulldog]

PGP (http://www.pgp.com/products/desktop_email/index.html)

[Mjcpr]

Do you guys use an exchange server for your email? If so, you should be able to get security/encryption certificates so you can send/receive encrypted email to everyone who also has a security/encryption certificate.

I believe so, yes. But I have never used encryption certificates. I'm trying to make it as easy on the users as I can lest they start wanting hard copies of **** again. :rolleyes: